Town of Canmore

Host a Community Event

When considering hosting a community event within the Town of Canmore, please review the following information. Only those events hosted on Town of Canmore property require an Event Permit, however all events may benefit from the guidelines below. All forms and documents that may be required for your event to be permitted can be found below. 

Spring/Summer 2018 Event Application Reminder: For all events happening between May 1 and October 31 2018, the deadline to submit your application is December 1, 2017. Download the event application form at the bottom of this page. The Community Event Review Committee will review all applications received, during the week of December 11, 2017. All event groups will be notified by January 15, 2018 regarding the status of the application. 

Getting Started

Consider your Location

Be sure to consider all event requirements when selecting a location for your event. Will your event require power? Water? Access to washrooms? Garbage and recycling bins?

If you are interested in booking a park or Town of Canmore venue for a community event, please be advised that our rental fee structure will be applied, and that a deposit may be required.

Town of Canmore venues include Town buildings, parks, trails, parking lots, streets and roads.

Will your Event Require a Business License?

Whether it’s hot chocolate, raffle tickets, admission or goods, sales of any type will require that your event obtain either a Special Event or Temporary Business License. We will work with you to help decide which license is best for you and your event.

Will the Event Require Road Closures or Road Right of Ways?

Any disruptions to roads, sidewalks or parking spaces will require a Special Event Road Use Permit Application to be submitted a minimum of 4 weeks prior to the event. Advertising, Neighbour Notices and Certified Flag Persons may be required and the expense of the event host.

Will there be the Concession of Food?

Alberta Health Services must approve the serving of any food or beverage prior to an event. This can be obtained by calling Alberta health services at 403.678.5656 to speak with one of our local health inspectors.

For guidelines and more information on safe food handling at events, please visit http://www.albertahealthservices.ca/eph/Page13999.aspx

Will Alcoholic Beverages be Served?

A liquor license is required for any event in which alcohol will be served or sold. For information on how to obtain a liquor license visit: http://www.aglc.ca/licences/specialevents.asp

Copies of the liquor license, in addition to an Alcohol Management Plan must be submitted to the Town of Canmore prior to your event. 

Insurance is Mandatory

All events hosted on Town of Canmore Property are required to provide proof of insurance for a minimum of $2 million in liability with the Town of Canmore listed as the additional insured. No event will take place without having provided their proof of insurance. 

Key Forms & Documents
   pdf Event Application Form 2017 (428 KB)
  EventApplicationHowToSheet 2016
  pdf Special Event Road Use Permit (253 KB)
  pdf Special Event Business Registry Application (115 KB)
  pdf Towards Zero Waste Events Policy (159 KB)
   pdf Temporary Structure Permit (176 KB)
  Fireworks Application
   document SAMPLE Emergency Response Plan (31 KB)
   document SAMPLE Parking Plan (458 KB)
  document SAMPLE Alcohol Management Plan (24 KB)
  document SAMPLE Waste Management Plan (30 KB)

If you would like to organize or host an event within the Town of Canmore, please complete the Event Application form and email it to This email address is being protected from spambots. You need JavaScript enabled to view it.. Please note that due to the high volume of applications we must receive your application minimum 60 days prior to your event. Please be aware that this is an application/request only, and does not guarantee a permit will be issued..

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