Host a Community Event
Events hosted on Town of Canmore property require an event permit. Town of Canmore venues include Town buildings, parks, trails, parking lots, streets, and roads. There is a Community Event committee that reviews all applications. More information on deadlines, how to apply, and frequently asked questions is available below.
Event Application Deadlines
- For events happening each year between May 1 to Oct. 31, 2023, the deadline to apply is Jan. 9, 2023.
- For events happening each year between Nov. 1, 2023 to April 30, 2024, the deadline to apply is June 30, 2023.
Applications will still be accepted up to 60 days before the event date, however, priority is given to applications received before the deadline.
Application Process
- Download the application form pdf here (4.91 MB)
- Email the completed form to This email address is being protected from spambots. You need JavaScript enabled to view it.
- The Community Event Review Committee will review all applications received. Groups will be notified about the status of their application within 6 weeks after the deadline.
Download the pdf Community Events Manual (1.83 MB) to find all the information you need in one place.
Read the pdf Community Event Policy (3.55 MB) to learn about the approval process, fees, and other supports.
Frequently Asked Questions
Is insurance mandatory?
All events hosted on Town of Canmore Property are required to provide proof of insurance for a minimum of $5 million in liability with the Town of Canmore listed as the additional insured. No event will take place without having provided their proof of insurance.
Where will the event take place?
Be sure to consider all event requirements when selecting a location for your event. Will your event require power? Water? Access to washrooms? Garbage and recycling bins? If you are interested in booking a park or Town of Canmore venue for a community event, please be advised that our rental fee structure will be applied, and that a deposit may be required. Town of Canmore venues include Town buildings, parks, trails, parking lots, streets and roads.
Will your event require a business license?
Whether it’s hot chocolate, raffle tickets, admission or goods, sales of any type will require that your event obtain either a Special Event or Temporary Business License. We will work with you to help decide which license is best for you and your event.
Will the event require road closures or road right of ways?
Any disruptions to roads, sidewalks or parking spaces will require a Special Event Road Use Permit Application to be submitted with the event application. Advertising, neighbour notices and certified flag persons may be required and the expense of the event host.
Will there be food sales?
Alberta Health Services must provide permits / approve events with food vendors, or other food service. Click here for more information. A copy of your permit/approval must be submitted to the Town of Canmore’s Events Permitting Coordinator prior to the event.
Will alcoholic beverages be served?
A liquor license is required for any event in which alcohol is being served or sold. Click here for more information. A copy of your license and an Alcohol Management Plan must be submitted to the Town of Canmore’s Events Permitting Coordinator prior to the event.
Will you be hosting a raffle, 50/50 draw or another form of gaming event?
An AGLC raffle permit is required for all raffle draws or gaming events. Click here for more information. A copy of your license must be submitted to the Town of Canmore’s Events Permitting Coordinator prior to the event.
