Town of Canmore

Policies

Policies are documents, approved by council resolution, that provide Town administration with overall guidance and parameters for decision making. In June 2017 Council approved the following guidelines for Council and administration to follow when developing and reviewing policies:

 

Arts and Events

Public Art Policy AE-001
Establishes standard practices and a stable funding mechanism to govern the commission, purchase, gift, donation, conservation, and de-accession of public art.

Community Events Policy AE-002
Directs the management, maintenance and growth of community events for the benefit of Canmore’s residents and visitors.

Communications

Community Engagement and Information Policy COM-001
Provides a framework for developing opportunities for the community to be informed of and/or be involved with decisions that affect the community.

Community Social Development

Community Grants Policy CSD-001
Establishes parameters for the provision of funding to Canmore-based not-for profit societies and community organizations that benefit residents of Canmore and enhance community programming.

Executive Office

Council Governance Policy EX-001
States council’s intentions regarding their approach to decision-making and how they will work together to achieve the distinct charge of council.

Council Remuneration Policy EX-002
Provides guidelines and procedures for the remuneration of council. Note: a new version of this policy will take effect on January 1, 2018.

Sponsorship Policy EX-003
Creates an authorized environment for the Town to enter into naming rights and sponsorship agreements with corporations, groups, or individuals.

Mediation Policy EX-004
Outlines the Appropriate Dispute Resolution (ADR) program used by the Town to deal with disputes.

Land Transactions Policy EX-007
Sets parameters around the Town’s acquisition and disposal of land.

Finance

Budget Amendments Policy FIN-001
Establishes parameters for adjusting the budget, should unforeseen events require changes to the original budget plan.

Debt Management Policy FIN-003
Establishes objectives, principles, and parameters to guide the debt management practices of the Town.

Investment Policy FIN-004
Sets out how funds received by the Town are considered for investment purposes, and how investments are chosen to provide optimal returns.

Property Tax Policy FIN-005
States council’s guiding principles regarding their approach to setting property tax rates.

Purchasing Policy FIN-006
Establishes the practices under which the Town conducts purchasing activities.

Reserves Policy FIN-007
Establishes guidelines, limits, and conditions applicable to the segregation of the Town’s accumulated surplus into reserve funds.

Tangible Capital Assets Policy FIN-008
Provides direction for the implementation of the Public Sector Accounting Board (PSAB) requirements as they relate to tangible capital assets (TCA) owned by the Town.

pdf Asset Management Policy FIN-009 (1.72 MB)
Provides a framework for developing Asset Management Plans and process based on a set mission, core values, and guiding principles.

Human Resources

Benefits Policy HR-001
Establishes the benefits to which Town employees and elected officials are eligible.

Code of Conduct Policy HR-002
Outlines the Town’s expectation regarding employee conduct and behavior, and addresses risk areas that an employee may encounter at work.

Employment Related Legal Proceedings Policy HR-003
Establishes guidelines for when and how the Town will provide legal representation and compensation for its employees and elected officials.

General Holidays Policy HR-004
Acknowledges the general holidays legislated under the Alberta Employment Standards Code and Regulation and establishes general holidays designated by the Town in addition to those which are legislated.

Recruitment Policy HR-005
Establishes a framework for a consistent recruitment process.

Employee Pay Policy HR-006
Provides for transparency and accountability with regard to the Town’s approach to establishing pay for employees.

Time Away from Work Policy HR-007
Establishes the types of time away from work to which Town employees are eligible.

Travel Expenses and Reimbursement Policy HR-008
Establishes the eligible travel expenses for which the Town will pay.

Respectful Workplace Policy HR-009
Outlines expectations for the provision of a workplace that is respectful, dignified, fair, and free from inappropriate or disrespectful behavior.

Planning and Development

Collection of Fees and Levies Policy PD-001
Refers to the collection of monies for the purpose of offsite levies, cash in lieu of parking, cash in lieu of municipal reserves and recreation contribution.

Encroachment Policy PD-002
Addresses private encroachments on Town property.

Environmental Impact Statement (EIS) Policy PD-003
Identifies the scope, content, and process for developing an Environmental Impact Statement.

In-Street Patio Policy PD-004
Creates a standard for the use of road right of ways as patio or boardwalk space.

Municipal Park Naming Policy PD-005
Establishes a system for the naming of parks within the municipality.

Occupancy and Building Condominium  Endorsement Policy PD-006
Restricts the occupancy of buildings and the endorsement of the Building Condominium Plans until such time as the requirements for both the Building Code and the Land Use Bylaw have been substantially complied with.

Parking Cash In Lieu Policy PD-007
Provides guidelines for implementing the parking cash in lieu program set out in the Land Use Bylaw.

Perpetually Affordable Housing (PAH) Policy PD-008
Establishes guiding principles and parameters for PAH, a type of rental or owned housing that meets the demand for affordable housing.

Subdivision and Development Appeal Board (SDAB) Refund Policy PD-009
Addresses the payment and reimbursement of fees paid to the SDAB.

Teepee Town Area Redevelopment Plan (ARP) Task Force PD-010
Establishes the mandate and core functions of the Teepee Town ARP Task Force.

Three Sisters Resort Core and Stewart Creek Commercial Village Municipal Reserves Policy PD-011
Refers to the dedication of municipal reserve lands and parcels within parts of the Three Sisters Mountain Village Resort Core and the Stewart Creek commercial village.

Sustainability Screening Policy PD-012
Provides an opportunity to describe how a planning or development proposal will enhance sustainability initiatives and provide a net benefit to the community, and provides the Town’s decision-making bodies and the public with an opportunity to review these benefits.

Steep Hazard and Risk Policy PD-013
Identifies the lands within the town that are impacted, or are potentially affected by, steep creek hazards, and outlines processes to be followed to ensure appropriate safety and sustainability of development.

Public Works

Snow Removal Policy PW-001
Establishes a priority system for snow plowing and removal and ice control.

Vehicle Replacement Policy PW-002
Sets parameters for the replacement of Town vehicles to address age, use, repair and maintenance costs, and mechanical condition.

Recreation

Facility Allocation Policy REC-001
Provides Town staff with guidelines and criteria to assist with facility allocation decisions.

Recreation Services Operating Policy REC-002
Sets out the vision, mission and operating principles that guide the provision of recreation facilities, programs, and services.

Recreation Services User Fee and Rental Rate Policy REC-003
Establishes a framework to establish pricing for recreation programs and facilities.

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