Public hearings are formal proceedings that follow rules set out by provincial and local legislation. The date and time of a public hearing is set by council motion and advertised at least two weeks prior in the Rocky Mountain Outlook and on this website.
After a public hearing date is set by council, any person may submit comments about the matter under consideration. Persons providing written submissions may want to consider the amount of personal information provided since these are public documents.
Written submissions provided to the municipal clerk before 9 a.m. on the Friday prior to the hearing will be distributed to Council and published on the Town's website by noon the same day. Further written submissions will be accepted at the hearing itself from persons registered to provide verbal submissions. These will also be added to the public record. To make a submission:
· In person: Canmore Civic Centre, 902-7 Avenue
· Mail: Town of Canmore. Attn: Municipal Clerk, 902-7 Avenue, Canmore AB T1W 3K1
What to expect at a Public Hearing
1. The mayor will call the hearing to order, then invite administration to provide context and background for the matter under consideration.
2. If there is an applicant, that person or their agent will be asked by the mayor to present the content of their request. This is the only opportunity for the applicant to speak, unless asked a question by council.
3. Council will have an opportunity to ask questions of administration and the applicant.
4. The mayor will invite members of the public to speak. Typically the mayor will alternate between those in favour, those opposed, and those who are neutral. Speakers must confine their comments to five minutes, not including time for any questions from council.
5. The municipal clerk will read aloud the names of people who supplied written submissions before 5 p.m. the day before the hearing. The names of anyone submitting after 5 p.m. but before the public hearing adjourns will be included in the meeting minutes, and their submissions will be included in the record of public submissions.
6. The mayor will give administration an opportunity to provide closing comments.
7. The mayor will adjourn the public hearing. Council may not accept any further formal submissions after the hearing closes.
Public Hearing Records
After the public hearing adjourns, the municipal clerk will prepare:
· Minutes of the hearing, and
· An updated record of public submissions.
The minutes will record:
· The names of administration and the applicant, or representatives of the applicant, who presented at the hearing; and
· The names of the members of the public who provided written and/or verbal submissions, along with a general indication of support, opposition, or neutrality, but not a summary of the presentations and/or a copy of any written materials provided.
The record of public submissions will include:
· Written submissions received from the applicant, and members of the public, and
· An electronic copy of the video recording of the meeting, if one was made.
Decisions requiring a public hearing
According to the Municipal Government Act of Alberta, council must hold a public hearing before the second reading of a bylaw, or before they vote on a resolution concerning:
· Disposal of municipal and school reserve
· Removal of municipal reserve designation
· Change to environmental reserve use or boundaries
· Land use planning bylaws:
o Land use bylaw and its amendments
o Municipal development plan
o Area structure plans
o Area redevelopment plans
o Intermunicipal development plans
The Town’s Business Registry Bylaw requires council to hold a public hearing before amending business registry fees.